Additional FY 2018 HSP Guidance

From: Russ Martin
Sent: May 18, 2017
Subject: Additional FY 2018 HSP Guidance

GHSA Members,
As you may be aware, GHSA is preparing a major revision to its resource document – Highway Safety Plan Guidance - for FY2018 grants that will incorporate the changes made by 23 CFR Part 1300 and information shared by NHTSA in their recent HSP webinars. We will notify members are soon as the revision is available and publish the document on GHSA’s website. In the interim, we are today sharing key clarifications offered to us by NHTSA after the last webinar to assist in the preparation of your FY 2018 HSPs.

  1. During the webinar, NHTSA stated that the HS-217 form will no longer be required for FY 2018 though states can provide them optionally. Without the form, HSPs would not include a summary list of projects itemized by funding source. Since the GMSS is not yet available and this information will not be inputted into a form, we asked NHTSA whether some type of separate cost summary will be needed in the HSP.

RESPONSE: States do not need to submit a separate project list or cost summary as part of their FY 2018 HSP. Rather, States will provide required project level information as stated in 23 CFR 1300.11 (d) and as demonstrated in this year’s webinars.

  1. We asked NHTSA to further clarify the requirement for project level information on MOE.

RESPONSE: For projects funded with 405 (b), (c) or (d) funds, which also have a State funding source which was included by the SHSO in their annual MOE calculations, the amount of that MOE would need to be identified with the project level information. If the project is not receiving State funds which are counted in MOE or the State funds going into the project were not part of the MOE calculation, the project must be identified as “$0 MOE” or “MOE Not applicable” (NHTSA is requiring states to submit an affirmative statement).

  1. For FY 2018 HSPs, NHTSA is requiring key metrics for each project (e.g. match level, indirect cost rates, local benefits, etc.), but not each project agreement. However, a single project may generate multiple project agreements resulting in multiple match levels, indirect cost rates, and local benefit amounts. We asked NHTSA to clarify how to present this information in the HSP as a single project-level metric.

RESPONSE: For match and local benefit amounts, States should add up the amounts for all of the sub-agreements under a single project and report that amount.  States can indicate TBD for indirect cost rates and project specific information later in the GTS comments section.

Russ Martin
Director of Government Relations
Governors Highway Safety Association (GHSA)
444 N. Capitol Street, NW Suite 722
Washington, DC  20001-1534
202-789-0942, ext. 180